Become a Vendor
“The mission of the CNY Regional Market Authority is to provide facilities, programs, and services to promote opportunities for agriculture and commerce in
Central New York.”
To become a vendor, please contact us here. Our team will follow up with rates and next steps.
The image below provides step-by-step instructions for becoming a vendor at the Market. If you still have more questions, the FAQs below delve into further detail, although much of the content is redundant from the graphic.
faqs
Our Markets
Saturday Famers Market
Operates year round.
Vendors sell new/handmade items only.
Seasons: Winter Season (Jan-April), Grower Season (May-Oct), Holiday Season (Nov-Dec)
Thursday Farmers Market
Operates May 1 - Thursday before Thanksgiving.
Vendors sell new/handmade items only.
Flea Market
Operates on Saturdays from January - April and Sundays from May - December.
Vendors sell new and/or used items.
Seasons: Winter Season (Nov - April), Summer Season (May - Oct)
Community Garage Sale
Operates year-round during our Flea Markets.
Any person can hold a garage sale.
A social security number number must be provided to our Market staff prior to set up. An individual can only host a garage sale three times per year.
We have three different vendor types — (1) licensed vendors, (2) daily vendors , and (3) community garage sale. We recommend new vendors attend their first weekend at the Market as a daily vendor and if all goes well, sign a license the second week at the Market.
LICENSED VENDOR
What is a licensed vendor? Licensed vendors sign a license each season to set up in the same spot throughout the entire season. Those who sign provide payment in full or in three installments throughout the season. The majority of our vendors have signed a licensed as it is our least expensive and most convenient option.
How do I license a spot? To license a spot, notify our staff at cnyrma@gmail.com. Include your name and business name, phone number, items for sale, your preferred location on the Market, the date you intend to set up, and required paperwork (more info below). Our staff will prepare a license for you to sign in our Welcome Center prior to setting up.
What paperwork is required? All licensed vendors must email or mail insurance, tax ID #, and any additional certifications required by the NYS Department of Health or Agriculture. More details below.
What is the cost? License fees vary based on a variety of factors. Email cnyrma@gmail.com with your name, phone number, Market day you intend to vend, and location/shed preference.
DAILY VENDOR
What is a daily vendor? Daily vendors call our office on Monday to reserve a spot and receive a call from our staff on Friday to relay the stall assigned for that week. This option is for vendors who do not intend to vend weekly.
What paperwork is required? All licensed vendors must email or mail insurance, tax ID #, and any additional certifications required by the NYS Department of Health or Agriculture. More details below.
How do I reserve a spot? (1) Email required paperwork to cnyrma@gmail.com. (2) Call our office the Monday prior to vending. Provide your name, phone number, Market day you intend to vend, and location/shed preference. (3) Receive a call from our staff to confirm your assigned stall on Friday. (4) Prior to set up, pop into our to the Welcome Center to pay your daily fee and permit to vend.
What is a daily fee and a permit to vend? Daily vendors must pay a daily fee prior to set up each week. Every two months, daily vendors must also pay a permit to vend of $20.
What is the cost? Daily fees vary based on a variety of factors. Email cnyrma@gmail.com with your name, phone number, Market day you intend to vend, and location/shed preference.
COMMUNITY GARAGE SALE VENDOR
What/when is the community garage sale? Individuals may host a garage sale at the Market up to three times per year during our Flea Markets.
How do I reserve a spot? (1) Call our office the Monday prior to set up. Provide your name, phone number, Market day you intend to vend, and social security number. (2) Receive a call from our staff to confirm your assigned stall on Friday. (3) Prior to set up, pop into our to the Welcome Center to pay your daily fee and permit to vend.
Do I need paperwork to set up? No. The only required information is the social security number of the individual setting up.
What is the cost? For more information, email cnyrma@gmail.com with your name, phone number, and Market day you intend to set up.
NOTABLES
Can I test out the Market as a daily vendor and license a spot the following week? Yes! We recommend that new vendors attend their first week as a daily vendor and if all goes well, sign a license the second week at the Market. One daily fee and permit fee will be applied to the license after vending.
Can I sign a license at any time or do I have to sign at the beginning of the season? You may sign a license any time throughout our season. Licenses are not prorated.
What if I miss the call from your office on Friday or forget my stall assignment? Our staff is at the Market as early as 4am on Market days. Stop in the Welcome Center or call our office to address your questions or concerns.
What if I don’t like the spot I am assigned? Spots are assigned weekly on a first come basis. If you do not like the stall you are assigned, stop in our Welcome Center prior to setting up and ask our staff if there are any alternatives available. It’s possible a licensed or daily vendor has cancelled their reservation and you may set up in their spot. There are no guarantees however.
What if my org is a non-profit? Any not-for-profit interested in vending may do so free of charge once per season. Thereafter, the organization will be charged the applicable daily rate unless licensed to vend.
LICENSING & WEEKLY
RESERVATIONS
REQUIRED
PAPERWORK
Vendors must provide the following documents to our staff via email at cnyrma@gmail.com or hand delivered/mailed to our Market Office at 2100 Park Street in Syracuse, NY. Documents cannot be faxed and if hand delivered, the individual must wear a mask.
NY State Tax ID number (call 1-518-485-2889 or go online to www.nytax.gov You need form DTF-17. This is the application to register for a sales tax certificate)
Insurance:
A minimum of $1,000,000 of General Liability Insurance, each occurrence.
CNYRMA must be listed as an addition insured, certificate holder.
Insurance Agents:
Skeele Insurance: 315-682-5141 (Shayna)
Eastern Shore Associates: 315-452-0350
Daniel J Walker Insurance Agency Inc: 315-488-2424 (Dan Walker)
Insurance CNY, State Farm Agency: 315-255-9000 John@InsuranceCNY.com (John Neri)
Renee Neff, State Farm Agency: 315-506-4180 Renee@MyClayAgent.com
Certifications required by the NYS Health Department (e.g. dairy, milled oats, popcorn, seeds, meat, seafood, honey, maple syrup, jams, hemp, kombucha, alcohol, etc.)
Any not-for-profit interested in vending may do so free of charge once per season. Thereafter, the organization will be charged the applicable daily rate unless licensed to vend. In advance of vending, the charity must email the appropriate paperwork to prove 501(c)3 certification.
If selling gift cards only, the individual/company doing so does not need to provide a NYS Tax ID number, but must still provide insurance.
SET UP
YOUR
BOOTH
Market Hours
Gates open at 4AM. Set up begins.
Vendors must be in assigned stall by 6:30 A.M or forfeit stall assignment. If running late, call our office to reserve your spot.
Customers attend between 7AM - 2PM.
Vendors must be cleaned up by 4PM.
PAYMENT
When do I provide payment? Licensed vendors with no outstanding balance can set up immediately. Daily and garage sale vendors must stop in the Welcome Center PRIOR to set up to provide payment.
Where do I provide payment? Whether signing a license or providing a daily fee, all payments are submitted with our weekend staff in the Welcome Center. No monies can be collected from our staff on the actual Market. The Welcome Center is the small brick building between A Shed and the Market Commons. For directions, contact our office.
What forms of payment are accepted? Only cash or check are accepted. Debit/Credit is not accepted.
SET UP
Where do I set up? Set up in your designated stall assignment. Do not place any items outside of the designated location.
Where do I park? All vendors must park on the perimeter of the Market or behind the Commission Houses. Any vendor who parks on the Market will be directed to move unless an additional spot was purchased or the Market staff has approved doing so. Notably, parking closer to the retail area decreases parking space for valued customers.
Top
level
rules
Each vendor must carefully read our 2023 Vendor Handbook prior to set up. Top priority rules are listed below for your convenience.
general market Rules & Regulations:
No pets are permitted at the Market.
Smoking is only allowed in parking lots, not in or near the retail area.
Vehicles must either fit inside the yellow lines of the assigned stall or be relocated to the perimeter of the Market.
Vehicles should not be parked in B line (parking lot between A and C Shed) as the area is designated for vending.
All food must be pre-packaged and labeled unless selling out of a food shed.
All rules & regulations can be revised at any time by our Board of Directors, Market staff or New York State.
Be kind, curious, and patient to all persons on the Market.